Question 1

June 2022 Show Dates and Hours

Accepted Answer

Friday, June 3, 2022   11am - 6pm Saturday, June 4, 2022    11am - 6pm Sunday, June 5, 2022    11am - 5pm

Question 2

June 2022 Show Information Packet

Accepted Answer

We are doing our part to lessen paper usage and trash by providing the Artist Information Packet online.   If you need a printed copy we will have a few copies available at the information tent.      IMPORTANT SHOW INFORMATION for Professional Artists https://www.rittenhousesquareart.com  Welcome to the Annual Rittenhouse Square Fine Art Show.   We on the Board congratulate you on being here and hope you have a fantastic show!  SHOW DATES & HOURS  ●    Fri, June 3, 2022 - 11:00 AM to 6:00 PM  ●    Sat, June 4, 2022 - 11:00 AM to 6:00 PM ●    Sun, June 5, 2022 - 11:00 AM to 5:00 PM   You must be open for business by 11:00 AM, and be present all three days of the Show from opening to closing. No commercial dealers, agents, friends or relatives are permitted to represent the artist.  The Show reserves the right to close down or remove any booth in which the artist is not present.   EARLY SET UP:   You will receive an email in which your Thursday set up time will be indicated. It must be stressed that you should not arrive earlier than your scheduled time. If you cannot arrive at the scheduled time, you will have to wait until after 6:30 PM.  For more information about the Set Up Procedure, go to the website, then "FOR ARTISTS", then "PROFESSIONALS", and scroll down to “Set Up Procedure for Professional Artists”.  PARKING PERMIT:   A parking permit is required and must be used while unloading/loading.  This permit will be available at the booth location (on the fence) and should be placed on your dashboard, signifying to local police and RSFAA staff you are with the show.  Also, please use the provided orange traffic cones while loading and unloading.  They are for your safety.  At the end of the show, please leave this permit on the fence.  LOADING & UNLOADING:  Loading and unloading are done by parking near your booth, next to the curb of the perimeter sidewalk, which goes around the Square.  No vehicles are permitted inside the Square at any time.  Artists who are assigned spaces at the corners of the park are required to pull up on the sidewalk for safety reasons.  All others are forbidden to do so. Unload and remove your vehicle prior to setting up your display.  Being allowed to park on the street to unload and load is a courtesy given by the Philadelphia Parking Authority.   Curbside street parking is available only during the following times:          1) For Early Set Up during your appointed time on Thursday
       2) From 7:00 AM to 10:45 AM on Friday, Saturday, and Sunday        3) For breakdown on Sunday - as described in this letter.   If you’d like to remove your work from your booth each night, you may not pull your vehicle up to the curb until closing time each day.   FRIDAY MORNING:   Check in and pick up your information packet at the RSFAA Hospitality Tent in the center of the Square, between the hours of 9:00 AM and 10:45 AM.    BREAKDOWN:   Artists who break down displays or depart before closing time on any day of the show without receiving permission from the Director will not be allowed to return the following day or to future shows. Bringing your vehicle to the curb before the end of the show is considered breaking down early. If you have extenuating circumstances, please make the Director, Steve Oliver, aware of your situation.  CONDUCT POLICY:  Please go to the website, then "FOR ARTISTS", then "PROFESSIONALS", and scroll down to and scroll down to RSFAA Code of Conduct   WEATHER:   The show will open rain or shine, and all artists are expected to have their spaces open during all show hours. You should be prepared to protect yourself and your work in the event of rain or wind. We take this seriously and non-compliance can result in exclusion from our shows for a minimum of 2 years. If the weather turns severe, the Board reserves the right to close the show for safety reasons.   BOOTH SPACE DESCRIPTION:   All booth spaces are on a concrete sidewalk which surrounds the perimeter of the park, with each booth space measuring no less than 10’ x 10’. Most spaces share an additional 5’ space, located between every other space. This 5’ space is to be shared by you and your neighbor. DO NOT split this 5’ space. You should be set up right next to one of your neighbors. Some end booths may not have this extra 5’.   All booths and displays must be secured in place by weights, a minimum of 40 lbs per leg. Expect medium to strong winds.  A member of the RSFAA will conduct weight checks.   All booths must be against the fence, facing the street, except booths in the corners of the park.  All tents, canopies, display panels, etc. must be free standing.  Nothing can be tied off to the fences, trees, posts, etc. around the Square and no stakes can be put in the ground.  All tents or canopies must be white.  Displays must be professional in appearance, and consistent with application shots. Keep all extra boxes, supplies, extra work, etc. out of sight. Items or boxes can NOT be stored inside the park over the perimeter fence.  Electricity is not provided. NO GAS GENERATORS are allowed. Only battery power packs for electricity are allowed.  Exhibitors may not display ribbons, awards or prizes received at previous shows.  All artists are responsible for picking up trash around their display area.   The stone squares surrounding the trees need to be kept clear throughout the show.      SECURITY:   RSFAA has contracted off-duty police officers to provide security 24/7 during the show. There will be 5 officers patrolling the park in addition to the regular on-duty officers assigned to the area throughout the duration of the show.  Display panels and canopies may remain up overnight. It is advisable that you remove your artwork from your booth each night to eliminate the risk of damage or theft. In all cases, exhibitors will be responsible for their own space and property. Leaving anything in your space is done at the artist’s discretion. RSFAA claims no responsibility. Security should be considered a deterrent but provides no guarantee against damages, theft, or vandalism. You are responsible for obtaining your own insurance if desired.  ARTWORK:   This is an ORIGINALS ONLY fine art show. Only original art created by the artist may be displayed and all work must be for sale. All work must be the same quality and in the same medium as the work accepted by the jury.  No functional work, offset reproductions, giclees (even if embellished), prints, posters, postcards, t-shirts, books or personal merchandise of any kind may be displayed, promoted, or sold at this event.   Artists who misrepresent their work or break these rules will be dismissed from the show and forfeit all fees.  No work may be priced below $50. No commission is paid to the RSFAA.  RESTROOM FACILITIES:  Artists may use facilities at the Ethical Society (1906 Rittenhouse Square, at the SW corner of the park)  REFUND POLICY:   Artists who cancel 60 days prior to a show will receive a   75% refund of the booth fee. After this date, refunds will only be considered if extenuating circumstances are presented. These circumstances will be reviewed by the Board of Directors and a decision will be made as to whether or not a refund will be given. Request for refunds must be submitted in writing.   REQUIRED TAXES & CITY LICENSE:  All exhibiting artists are responsible for City and State taxes. For more information about the required taxes, please go to our website, then "FOR ARTISTS", then "PROFESSIONALS", and scroll to  “Required Taxes and City License”.  ACCOMMODATIONS - HOTELS:  Hotels in the area around the Square are   going to be fairly expensive by comparison to motels outside the city. Check out  Priceline.com, Orbitz.com, Expedia.com, Kayak.com, Trivago.com, Hotels.com.  You may also look for rooms in Essington, south of the city, off Route 95, just past the airport (15 minute drive). For the purpose of searching for a room near the Square use this location: 18th & Walnut Streets.   If the board has worked out any special rates, these will be emailed to you directly.  FOOD DISCOUNTS: MUST SHOW ARTIST BADGE TO RECEIVE DISCOUNTS SMILE CAFÉ*:  https://www. smilecafepa.com  Fellow artist Ken Tutjamnong (space 93) and owner of Smile Café, will provide a 20% discount for artists  throughout the duration of the show (June 3-5, 2022).  * Artists can look at the menu online https://www. smilecafepa.com     but you need to order over the phone 215-564-2502 to get the 20% discount             FOR LUNCH: call between 11:30am to 2pm. They will deliver to your booth or feel free to pickup             FOR DINNER: call between 5pm and 8:30pm. They can deliver to a hotel if it is within 1.5 miles from the location of the restaurant, or feel free to pickup.  * $15 minimum for delivery.  * Smile Café is take out ONLY. Sorry, no dine-in at this time   METROPOLITAN BAKERY: https://metropolitanbakery.com/pages/locations Metropolitan Bakery will provide artists with a 10% discount for all items ONLY at its location at : 262 South 19th St, Philadelphia, Pa 19103    215-545-6655   PARKING:  ParkMe.com   Parkwhiz   Best Parking  Please Remember! This is a big city. If you have a large van, trailer or RV, you may have some difficulty finding a lot. They are out there, but after you find one, you may have to walk several blocks back to the Square. If you want to utilize metered parking, download the meterUP app prior to arrival.  SHOW DIRECTOR ASSISTANTS: New this year.  We are excited to be bringing on 2 faces very familiar with our show to work in conjunction with our Director, Steve Oliver. Thursday and Friday, professional artist and former Board member Jeanne Petrosky Saturday and Sunday, professional curator and former Hospitality Coordinator Katie Nabor  IN CASE OF EMERGENCY If for any reason, you will be delayed in your arrival any day of the show, or unable to exhibit, please notify us ASAP by leaving a message at 619-299-1343.   CONTACT INFORMATION: Steve Oliver  info@rittenhousesquareart.com or 610-299-1343 (direct cell #)  RSFAA
 PO Box 2055
 Philadelphia, PA 19103-0055

Question 3

Artist Resource Kit

Accepted Answer

Here you will find marketing tools that reflect our branding.   These branded images have been created to ensure consistency in our marketing efforts. Please use them as you communicate with your collectors.

Question 4

Event Map

Accepted Answer

Check out your space number in the List of Artist then familiarize yourself with the exhibition layout of the square and unloading and loading parking spaces.

Question 5

Facebook Live and IGTV Training

Accepted Answer

If you are participationg in these additional ways to connect with your art buyers, here are links to the mandatory training videos and a downloable powerpoint presentation that is covered in the video.   Facebook Live Demo & IGTV Interview Training Videos are from our June 2021 Virtual Edition Show, but continue to be relevant for any artist doing an FB Demo or IGTV Interview.   VIDEO 1 VIDEO 2 The info on these two videos is the same. Different questions are addressed at the end of each video. POWERPOINT download and print.    RSFAS Artist Resource YouTube Channel check out all the offerings. RSFAS Instagram Page to review prior RSFAS Live Events.   Tips & Tricks for Creating a Compelling Video Presentation Audio, Lighting, Eye Contact, PRACTICE!

Question 6

Hotels and Parking

Accepted Answer

HOTELS If the board has worked out any special rates, these will be emailed to you directly.   PARKING ParkMe.com  Parkwhiz Best Parking meterUP If you want to utilize metered parking. Download the app prior to arrival. Please Remember! This is a big city. If you have a large van, trailer or RV, you may have some difficulty finding a lot. They are out there, but after you find one, you may have to walk several blocks back to the Square.

Question 7

Required Taxes and City License

Accepted Answer

All exhibiting artists are responsible for City and State taxes.   BUSINESS TAX RETURN FOR TRADE SHOW VENDORS Please be aware this is NOT your state of Pennsylvania sales and use tax filing, but is a separate return required by the City of Philadelphia and must be filed out within 30 days of the show. Here is the link to the Trade Show Vendor Return and instructions you need to fulfill your city tax obligations after the show.   If you have questions or need assistance, contact: Rijing (Jenny) Chen, CPA,    email: RevenueAudit@Phila.gov Revenue Examiner Supervisor City of Philadelphia - Department of Revenue   PENNSYLVANIA SALES TAXES You will also need to contact the Pennsylvania Department of Revenue for information about your Pennsylvania (6%) and Philadelphia (2%) sales tax responsibilities.   Prior to making taxable sales, rentals or leases, one must apply for a license with the PA Department of Revenue. Registration for Sales, Use and Hotel Occupancy Tax, Public Transportation Assistance Fund Taxes and Fees and Vehicle Rental Tax can be completed by registering online using the PA Open for Business website at : www.pa100.state.pa.us or by completing a paper PA Enterprise Registration Form (PA-100).

Question 8

RSFAA Code of Conduct

Accepted Answer

RITTENHOUSE SQUARE FINE ARTS ASSOCIATION CODE OF CONDUCT   The Rittenhouse Square Fine Arts Association is committed to providing an environment free from discrimination and harassment.  We ask all Show participants to embrace our values of equity and equality and conduct themselves at this Show consistent with those values.  At every Show, there is a designee as the first point of contact for any who thinks they have experienced discriminatory, harassing, or otherwise unacceptable behavior.   View a complete copy of the RSFAA Discrimination and Harassment Policy here.Thank you.

Question 9

Sept 2021 Set Up Procedure for Professional Artists

Accepted Answer

Set Up Procedure    Space Assignments:   Please go to the list of artists pages  to locate your space number.

Set Up Procedure:  Set up and teardown procedures will be different for this show.  Several restaurants around the Square have structures in the street to accommodate outdoor dining.  This has reduced the lanes of traffic on 18th Street to one lane, as well as affected traffic flow around the park.  You should have received an email on September 1, with a chart and a map showing set up times and the location where and when you are required to park to unload your vehicle. Artists in spaces on 18th Street and across from the Rittenhouse Hotel on West Rittenhouse:  Arrive at your scheduled time  Park in your assigned location.  These will be color coded unloading zones and will be clearly marked. Download the map below to familiarize yourself with the unloading spaces.     You will have one hour and 45 minutes to unload and dolly your display and work to your space.  You will be required to move your vehicle before the next group of artists arrives.  NO EXCEPTIONS.  Important:  Artists assigned to these spaces must set up on Thursday. You will not be permitted to unload and set up on Friday morning.  All other artists must arrive at their designated set up time, or wait to begin set up at 6:30 pm Thursday, or Friday morning. You will be required to move your vehicle before the next group of artists arrive. NO EXCEPTIONS.   Members of our Board of Directors and Staff will be on site to help coordinate our efforts. In addition, we will have our security team, a uniformed police officer, and a team of volunteers in place.  Patience and cooperation will be key to a smooth set up.     If you have any questions about this email or anything else, feel free to contact us at Info@rittenhousesquareart.com.

Philadelphia PA

June 3-5, 2022
Fri 11-6, Sat 11-6, Sun 11-5

show information for professional artists

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